Why VAT isn't the same everywhere
When you invoice a VAT-registered business client from another EU state, the reverse charge usually applies: you don't collect VAT, and the client declares it themselves. When the client is an individual or a non-VAT-registered company, things differ and you may need to apply Romanian VAT or register in their country, depending on the type of service.
What to check before the first invoice
- The client's VAT number (VIES validation), not just their tax ID.
- The type of service: digital services have different rules than classic consulting.
- The client's country of tax residence, not the country of their registered office on paper.
How to keep this organized
Each client's fiscal data, tax ID, country, VAT number, deserves to sit next to them, not in a separate file you forget to update. In Voltzzflow this data stays linked to the client and shows up automatically on every new invoice.
Bottom line
Simple rule: when you're unsure how VAT applies to a new EU client, ask your accountant before the first invoice, not after. Correcting a wrongly taxed invoice is far more costly than five minutes of checking.